IMPI Job Board

To post a job opening, please contact Sara Nash, Chapter Administrator, at (317) 824-0940 or administrator@mpi-indiana.org.  Job postings are free for MPI members and $50 for nonmembers.

CONFERENCE MANAGER, INDIANA LIBRARY FEDERATION

Desired Qualifications:  Experience in conference planning, food and beverage contract experience, experience in working with exhibitors, dedication to detail, ability to juggle projects simultaneously, experienced in Excel, customer-oriented, ability to work in small office environment, team-player attributes.

Education:  Bachelor's degree from accredited university

Overview:  Manage the work process for the ILF Annual Conference and assist with program details regarding a number of small one-day conferences generally in the central Indiana region; work with vendors; create online registration sites for conferences.

Manage the ILF Annual Conference

• Coordinate the majority of aspects of the ILF Annual Conference, including program, special events, local arrangements and the exhibit show.
• Work with conference chairs to develop the budget and sessions for the conference.
• Coordinate local arrangements needs for presenters including AV equipment and room set-ups.
• Assist with caterers to finalize meal functions.
• Coordinate with ILF unit planners to organize the ILF Annual Conference program content.
• Coordinate production and mailing of all ILF Annual Conference promotional pieces, including the Preliminary Program and Vendor Packets.
• Organize and act as the staff contact for the Exhibit Show for the ILF Annual Conference, including follow-up mailings and coordination with the show decorator.

Office Operations

• Represent the ILF office at district conferences, as needed.
• Communicate with volunteers about various plans for facilities, food/beverage; discuss arrangements for speakers and presenters at various unit conferences.

Committee Work

• Staff representative and liaison with the Annual Conference Committee

Also required:

• Physical stamina and mobility to work in fast-paced service area
• Visual acuity/good eyesight and the ability to speak and to hear the spoken word
• Ability to lift and/or move up to 20 pound boxes during the annual conference
• Ability to tolerate periods of prolonged sitting and computer use

To apply, please forward a cover letter and resume to sakers@ilfonline.org by Monday, February 27.  (Posted February 15, 2012)

CONVENTION SERVICES MANAGER, SHERATON INDIANAPOLIS CITY CENTRE

Purpose of the Position:  To coordinate, manage, and prepare all event documentation and coordinate with Sales, property departments and customer to ensure consistent, high level of service throughout pre-event, event, and post-event phases of property events.  This position primarily handles events of average complexity.  Ensures their property events have a seamless turnover from sales to service back to sales.  Recognizes opportunities by up-selling and offering enhancements. 

To apply, please send resume to artemisafalcon@sheratonindianapoliscitycentre.com.  (Posted February 7, 2012)

NATIONAL SALES MANAGER - MIDWEST, INDIANAPOLIS CONVENTION & VISITORS ASSOCIATION

Responsibilities:

• Sales territory currently defined as:
  • AL, KY. LA, MI, MS, OH, TN (all markets with 151 to 3,999 rooms peak)
  • IN (association market with 351 to 3,999 rooms peak)
• Solicit convention business for the city of Indianapolis
• Plan and execute effective sales programs within assigned market (sales appointments, presentations, trade shows, site visits, etc.)
• Maintain accurate, complete and timely communication with hotels
• Prepare and maintain effective daily/weekly schedule of priorities
• Prospect for new business, establish and maintain client relationships
• Maintain sales accounts through account management; documentation of relative sales activity utilizing sales account software.
• Effectively manage administrative assistant's performance
• Contribute to annual sales plan by recommending booking goals and budget requirements of assigned markets
• Manage your budget line for sales activities, tradeshows and site visits
• Carry out assignments as directed by Director of Convention Sales and Senior Vice President of Sales
• Maintain accurate, complete documentation within physical and electronic file base
• Focus solicitation on booking business into future timeframes
• Maintain accurate, complete and timely communication with key customers
• Maintain accurate database of contacts

Experience

• Minimum three to five years selling experience in a convention center, convention bureau or hotel

Technical Skills

• Refined sales skills
• Ability to negotiate
• Excellent communication, both written and verbal
• PowerPoint and Excel spreadsheet development and use

Education

• Undergraduate degree

Interpersonal Skills

• Team player
• Professional appearance
• Effective counseling/supervisory skills
• Self-motivated
• Persuasive

To apply, please forward a resume to pdemaree@visitindy.com (Posted January 31, 2012)

Individual needed to manage membership and communications for two non-profit national associations (Association for Applied Sport Psychology and Society for Free Radical Biology and Medicine).

Candidate would handle membership inquiries as well as process applications, renewals and conference registration.  Manage coordination of association communications, including print and html newsletters and social media, maintenance of websites and coordination of virtual seminars.  Position would also include regular interaction with and support of association committees.

Candidate should be well-organized, detail-oriented and possess solid computer and office skills, including Microsoft Office, InDesign, Constant Contact, website maintenance programs and experience working with database applications, such as FileMaker Pro.   Excellent customer service and phone skills required.  Previous association experience definitely preferred.  Candidate should be a self-starter and able to work with limited direction.  Small, fast-paced office environment. 

FT, starting salary mid to upper $30s depending on experience; health benefits offered.  Office located in Keystone at the Crossing.  Interested candidates should forward a resume to klindeman@hp-assoc.com no later than February 6, 2012. (Posted January 24, 2012)

MEMBERSHIP & MEETINGS COORDINATOR 

Association Management company is seeking Membership & Meetings Coordinator.  Excellent attention to detail, strong written and verbal communication skills required.

Primary responsibilities include: 

• Respond to telephone calls concerning membership and conference
• Manage meeting planning details and provide staff support at events
• Registration processing and oversight                 
• Database management
• Maintain tracking and follow-up as appropriate for event speakers, sponsor and exhibitor logistics
• Tracking and reporting on membership, sponsorships, exhibits, etc.
• A variety of support tasks that include: mail handling, purchasing office supplies, shipping, record keeping, and accounts payables 
• Generate and distribute renewal invoices as well as process membership renewals
• Providing customer/member service

 Qualifications: 

• Ability to produce professional documents using MS Office programs; especially Word and Excel
• Strong interpersonal, written and oral communication skills
• Ability to effectively handle numerous issues, tasks and assignments
• Strong attention to detail while keeping the overall goals of a project in mind
• Proven ability to work as part of a team
• Education level of a Bachelor’s Degree or related work experience

 For more information about Raybourn Group International visit www.raybourn.com. 

 Interested candidates please submit your resume for consideration to pwarren@raybourn.com. (Posted January 10, 2012)

PROJECT MANAGER/ADMINISTRATOR

Local events company is seeking accomplished Project Manager/Administrator to support non-profit CEO and top executives.  This position requires diverse skills in project development, administration and implementation.  We seek candidates with a proven background to support the CEO with board-related projects, programs and special events.  Must have strong written and oral communications skills.  Must have professional presentation skills and the ability to work in fast-paced and changing environment. 

For consideration please send cover letter and resume to indynfpjob@gmail.com (Posted December 27, 2011)

EXECUTIVE ASSISTANT

High profile Indianapolis based non-profit is seeking an experienced and accomplished professional with a minimum of five years of experience in an Executive Assistant capacity serving a President, CEO or high-level executive.  This position requires strong communication skills, attention to detail and ability to interface with board members and high level clientele.  This individual will coordinate communications with various internal departments.  Organizational skills are paramount.  Confidentiality and discretion are required. A background in meeting planning or special events is preferred but not required.  Must be proficient in Microsoft Office.

For consideration please send cover letter and resume to indynfpjob@gmail.com (Posted December 27, 2011)